Artists

• Artists - Overview
• Artist - Attributes
• Creating Artists
• Editing Artists
• Deleting / Retiring Artists

 

In CIMS Artist are those that deliver the projects or contracts. In larger installations Artist are managed by Producers. The producers arrange jobs on behalf of the artists and typically charge the artist a commission.

As with Producers, the Artists are treated as a separate entity in CIMS but each Artist is linked to a Contact in the contacts database

The type of installation you have will determine the fields that appear in the Artists table. Where you have the complex billing option or where CIMS is outputting information for your finance / accounts packages, most or all the fields below will appear and be relevant

In CIMS Artist have the following attributes:

• Name
• Contact Company - The company in the contact database the artist is linked to
• Contact Person - The contact at the company in the contact database the artist is linked to
• Retired? - Y for retired artist (Artists are not deleted)
• General Category - The category the artist belongs to e.g. Photography, Hair & Make Up, Stylist
• Billing Code - The billing code used in the finance / accounts package - site specific
• Billing Department - Billing department used in the accounts / finance package - site specific
• Commission % - the default commission charged to the artists (i.e. subtracted from the Artists Fees
• No Commission on fees less than - A figure below which the commission is not applied (Artist are not charged)
• Special Commission Rates - special commission rates for specific clients, for example those with who the artist has a pre-existing relationship
• Sundry Artist? -
• Nominal Code - for the accounts / finance package and is site specific
• Nominal Code Markup - for the accounts / finance package and is site specific
• Nominal Code: Due Artist - for the accounts / finance package and is site specific
• Artist VAT Status - VAT registration status
• Invoice Address - Addresses that invoice should be addressed to.

Creating An Artist

1. Make sure the Artist company exists in the Contacts Database. If it doesn't create it - see Creating Companies

2. Make sure the Artist exists as a Person in the Contacts Database. If not create him or her - see Creating Persons

3. From the main ring menu select "View Listings"

4. Select "Artists"

5. Fill in the fields - see descriptions above.

6. Select the "Save Artist Details" to make changes

 

Editing Artists

1. From the main ring menu select "View Listings"

2. Select "Artists"

3. Select the "Edit" icon next to the Artist to be edited

4. Make the appropriate changes

5. Select the "Save Artist Details" button to apply the changes

 

Deleting Artists

In CIMS Artists are not deleted but rather retired. Retired Artists do not appear in the drop down list of Artist available for selection when creating jobs. To retire an Artist do the following:

1. From the main ring menu select "View Listings"

2. Select "Artists"

3. Select the "Edit" icon next to the Artist to be edited

4. Place a check / tick in the "retired" field

5. Select the "Save Artist Details" button to apply the changes